Retrofit Design Coordinator

🔭 Our mission & vision

We are a not-for-profit service for householders in Greater Manchester, offering clear, independent advice and support to help plan, procure and deliver a retrofit project to a high standard.

We offer a range of services to help individuals achieve their retrofit goals. From designing a project to helping procure the best contractors; overseeing quality assurance to offering impartial, expert advice, we can support every step of the way. We can manage the entire process or just help with specific phases.

As well as offering a householder retrofit work, we offer contractor training services and carry out consultancy work for other organisations and local authorities around the UK.

Job Description

We are seeking a Design Coordinator to join our team, working with our Retrofit Advisors, Retrofit Surveyors, architects, consultants and our technical lead.

The main tasks of the role are related to the coordination of design work for client jobs as they advance through project stages, with the coordinator interacting with consultants and members of staff to ensure the smooth flow and collation of design information and that necessary statutory approvals and permissions are obtained. You will take ownership for ensuring other parties have the appropriate information as and when they need it and in the format they require.

We offer a flexible and hybrid approach to working arrangements, and the number of days spent in the office is negotiable. However, you will need to be based within a commutable distance of Manchester in order to undertake this role. Some travel to sites across Greater Manchester will be required.

Responsibilities & tasks

What you’ll be doing

At project stages

Leading on the coordination of the design process as client projects progress through RIBA design stages 3-7, following assessment and options evaluation carried out using our Home Retrofit Planner tool (RIBA Stages 1-2).

Managing and prioritising the design team resources.

Liaising with the People Powered Retrofit service team support staff including retrofit assessors, surveyors and advisors.

Liaising with designers and engineers to support the preparation of suitable design information. Providing information and support to designers to ensure project energy performance targets are achieved.

Attending client and design team meetings as required.

Ensuring the design process takes account of current building regulations and relevant standards and best practice, and minimises potential liability for future stages/delivery.

Taking responsibility for the management of planning, building regulation, or any other third party approvals requiring consent and liaising with clients, planning authorities and building inspectors to support project progress.

Acting as Principal Designer under CDM, with support from other members of the team and using agreed templates and processes.

Identifying health and safety design risks and ensuring simple design risk assessments are created and appropriately maintained for each project and that risks are managed and mitigated.

Carrying out drawing and specification reviews and ensuring all appropriate comments/observations are taken into account in the design and fully coordinated.

Compiling relevant tender documentation to support procurement, based on established templates and processes.

Liaising with site teams to ensure successful delivery of the overall project construction/design requirements during the construction phase and reporting on progress to the PPR team and the client.

Collating handover information for projects to ensure the client has relevant information for operation and maintenance of their retrofitted home, based on agreed templates and processes.

Contributing to identification of appropriate monitoring and evaluation of projects post completion, with the support of PPR retrofit evaluation specialists.

Strategic development

Liaison with Technical Lead and design team on the development and use of internal retrofit design library resource

Supporting People Powered Retrofit’s Technical Lead in formal appointment of design consultants, ensuring design responsibilities are fully aligned with project objectives.

Sharing experiences and best practices to support wider team development and/or to inform training development for the supply chain network.

Supporting in supply chain development activities as appropriate.

Supporting the identification of training requirements for contractors and installers.

Ideal candidate

Skills & qualifications


Be able to demonstrate relevant experience and sound understanding of residential projects, particularly in refurbishment.

Strong project management skills.

A Strong understanding and demonstrated ability to engage with and progress domestic scale projects.

Able to manage or contribute to projects at all RIBA stages and have understanding across a range of disciplines, including architecture/construction and building services design, sufficient to ask the right questions and be able to demand quality.

A thorough understanding of construction processes from pre construction/tender/onsite processes/handover and management, preferably in low carbon domestic retrofit.

A thorough understanding of construction logistics and relationships between trades in domestic refurbishment projects (preferably low carbon retrofit) with the ability to programme works logically and coherently.

Strong experience and demonstrated successful management of residential planning applications and building control processes.

Good awareness of legal matters related to domestic projects including Party Wall Act, Rights to Light, Easements and Access issues and understanding of when to refer to specialists.

A thorough understanding of construction and building services types common in homes in the north of England. Including pre-1980s construction methods and heating and ventilation in particular.

An understanding of the responsibilities of the Principal Designer and Principal Contractor as defined in the CDM Regulations 2015

Excellent IT skills - confidence with emails, spreadsheets and projects management tools as a minimum.

Excellent interpersonal and communication skills

Fluent in English, verbal and written, essential


A UK registered architect (ARB) or other qualified building professional.

Experience and skilled use of computer aided design and drafting tools.

Experience and use of specification writing tools.

Experience and skilled use of programming and critical path management tools.

Experience of domestic energy efficiency and retrofit approaches including a working knowledge of PAS2035.

Planning experience within conservation areas and/or with listed and historic buildings.

Have managed members of a building design team.

Further qualifications in retrofit or building physics e.g. Retrofit Coordinator Level 5 Diploma, AECB Carbon Lite Retrofit, UK Centre for Moisture in Buildings Training, Passive House qualifications or other relevant CPD and training.

Understanding of energy modelling tools and methodologies (SAP, PHPP, Therm/Flixo etc) sufficient to query outputs and implications.

How to apply

Email a CV and covering letter to or contact for an informal chat.

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