Operations Support Executive at First Mile

Posted on:
January 5, 2023

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Job Description

First Mile is London’s leading recycling service, helping over 29,000 locations in London. We need an amazing and efficient person to join the team to help coordinate our drivers and fleet to ensure the operations side of our business runs smoothly.This is an amazing opportunity for an Operations Support Executive to join our thriving Operations team. You do not need to have lots of Operations experience but you will need to be organised and great with admin.The JobThe Operations Support Executive will facilitate the daily function of all aspects of Operations at the First Mile depot on Minerva Road in North Acton. They will assist the Transport and Service Supervisors in ensuring the smooth running of our fleet and drivers by handling the administrative side of the department.This role works on a 4 days-on and 2 days-off rota with the below shift pattern;

18:00 - 04:00 x 2 nights

20:00 - 06:00 x 2 nightsDuties and Responsibilities

General Duties

Directly reporting to Ops Supervisors on duty

Supporting dispatch and admin tasks Responsible for relating any issues from drivers regarding

trucks/drivers Sending daily updates to OPS team with events of the shift Insuring follow-up between shifts amongst all Support Executives

and Ops Supervisors Holiday coverage for specialist supervisors

Administration

Allocating new customers to existing rounds Allocating extras and missed collections throughout the day or

night Communicating with drivers to solve issues on the rounds

(Recoveries / Customer related issues) Keeping an accurate log of all issues reported by drivers on the

rounds to be communicated to the customer service department Escalating complaints to OPS Service specialist or relevant

Account Managers Data entry – Keeping an accurate log of drivers and vehicles

sent out – at start and end of their shifts Support Transport Specialist with dispatching drivers

efficiently (dispatching drivers with the correct vehicle - checking on service

issues if required by a specialist) Dispatching drivers alone on weekends Supporting Service Specialists and Ops Liaisons on investigations into customer issues

Alternative search terms : Administration Assistant, Admin assistant, Operations Assistant, Logistics assistant, office assistantRequirements Outstanding communication skills – able to inform, help and advise. Organisational skills – able to juggle multiple duties and pro-actively manage the fleet and dispatch Able to adapt effectively to changing priorities Excellent understanding of the Microsoft Office package including Outlook, Work and Excel Ability to stay calm under pressure

Benefits Enhanced maternity/paternity scheme Regular company parties and events Employee recognition at our monthly town hall event Company pension

25 days holiday (plus bank holidays) as well as an extra day for each complete year of service. A Β£60 a month allowance to spend on you. If you want a gym membership, loads of cookies, to pamper yourself or to pay for a flight it is totally up to you. But most importantly, a fun, positive, collaborate workplace in which you can learn, working for a rapidly growing, multi award-winning business in a sector that has never been more important. We are an equal opportunities employer. What this means to us is that we value diversity and understand the significant benefits of having a diverse workforce, so we welcome all to apply.Apply for this job

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