Office Manager at Octopus Energy

Posted on:
August 25, 2023

🔭 Our mission & vision

Job Description

We’re on a mission to invest in people, ideas and industries that will change the world. Octopus Energy is the global tech pioneer using our in house technology platform, Kraken Tech, to unlock a Customer focused and affordable green energy revolution. 

We’re changing the energy system globally, spearheading the transition to greener, cheaper energy through the installation of in-home technologies.  

We have phenomenal growth plans, and we need enablers to help deliver our aspirations at speed and scale.  It’s a unique culture where people learn, decide and build quicker, where people work with autonomy alongside a wide range of amazing co-owners, on projects that break new ground.  

At Octopus Energy Heating we’re developing a home heating revolution through innovative heat pumps which will significantly reduce reliance on fossil fuels and bring a cleaner more sustainable world.  We are setting up the first (of multiple) manufacturing premises in Portadown and if you want to help us bring this technology to the market at scale and speed, then read on…

As a small but rapidly growing team in Portadown, we are seeking an Office Manager who will be the heart of our operations. If you are an organised, friendly and proactive individual who thrives in a fast-paced environment, this role is perfect for you!What you'll do Be the central point of contact for all office-related matters, ensuring the smooth running of day-to-day operationsProcess accounts payable invoices and support finance team with general outbound paymentsManage and maintain office supplies, equipment and facilities, anticipating and addressing any needs or issues that may ariseOrganise and schedule meetings, appointments and events, coordinating with team members and external stakeholders as necessaryAssist with recruitment processes, including monitoring job vacancies, scheduling interviews and onboarding new employeesMaintain and update employee records, ensuring accuracy and confidentialitySupport the team with administrative tasks, including data entry, filing and document preparationPrepare and distribute internal communications, ensuring all team members are informed and updatedCoordinate travel arrangements and accommodation for team members as requiredHelp foster a positive and inclusive work environment by organising team-building activities and celebrationsContinuously improve office procedures and implement efficiency measures to enhance productivity and effectivenessWhat you'll need Proven experience as an Office Manager or in a similar administrative rolePast experience with accounting software or supporting an accounting roleExcellent organisational and multitasking abilities, with a keen eye for detailStrong written and verbal communication skills, with the ability to interact with individuals at all levelsProficient in using office software, Google Suite and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant toolsAbility to adapt and thrive in a fast-paced, dynamic environmentFriendly and approachable demeanour, with strong interpersonal skills.Proactive and self-motivated, with the ability to take ownership of tasks and projectsFamiliarity with manufacturing environments is advantageous, but not essential

Working at Octopus Energy Group is more than just a job. It's an opportunity to be part of a passionate team that is driving the transition to a cleaner, greener future. We offer a friendly and inclusive work environment that encourages collaboration, innovation, and personal growth.

If you're excited about making a real difference and want to be involved in the production of cutting-edge heat pumps, we would love to hear from you! Join us at Octopus Energy Group in Portadown and help shape the future of sustainable energy.

To apply, please submit your CV highlighting your relevant experience and why you are interested in this role. We look forward to hearing from you!

What we offer Equity Option Scheme everyone owns a part of what we're building, when you become an Octopus Energy Group employee, you will be included in our Equity Options Scheme. Pension Scheme we'll pay 5%. You can decide what you contribute, starting from 3%30 days holiday (incl bank holidays) we're all grown ups here and we want you to ensure holidays are taken when it suits both yourself and the business. We work hard and so we know you need to play hard as wellFlexible working
we're passionate about a genuine work-life balance here. Need to catch that school nativity or work from home? That's cool and if we can do it we will Social events
your hard work deserves some down time. We sponsor YeoValley’s summer festival, Valleyfest, every year for our big offsite Summer party (we take our kids too) and we also aim to have 3 parties a year!Clothing we dont believe in dressing up or formal clothes to do your best work. Wear whatever you feel comfortable in (subject to reason!) and we will provide safety and other clothing for manufacturingFor Parents We can arrange access to tax free childcare, as well as maternity and paternity pay. During the lockdown we even created OctoKidsTV!Go Your Own Way EV salary sacrifice and cycle to work scheme availableTech We want to get the best out of our people and get that everyone is slightly different. Have a certain tech requirement? We’ll do our best to get itMoney Coach You may want to think about financial planning. The company has an arrangement with Octopus Money Coach . They offer the opportunity to talk with a professional coachWellbeing Need some calm in your life? We have 'Octopus Headspace Licences' available. We also do Yoga twice a week and offer free eye test vouchersWhy else you'll love it hereWondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!Octopus Energy is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! We won best company to work for in 2022, on Glassdoor we we're voted 50 best places to work in 2022 and our Group CEO, Greg has recorded a podcast about our culture and how we empower our people  The deadline for all applications 31/08/23

We're very excited at this opportunity. We're looking for the passion, skills and experience to help shape and define the future of energy and business at a global scale. If you're reading this and grinning and want to bring this technology to the market at scale and speed, then we would love to hear from you. 

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.

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