Finance Manager

🔭 Our mission & vision

We support underrepresented entrepreneurs to develop the knowledge, confidence, and skills needed to launch and grow a business. We do this through delivering workshops, events, and 1-2-1 volunteering support, connecting entrepreneurs in a vibrant supportive community, and building networks and partnerships with other organisations who share our vision.

Since 2014, Hatch has supported more than 6,000 entrepreneurs on their journey to build sustainable, impactful businesses, bringing them together with the experience and skills of more than 1000 mentors and coaches in the process. Up until early 2020, the majority of the entrepreneurs we worked with were based in London and the South East. Having since taken our portfolio of support programmes online, increasingly we now work with entrepreneurs from right across the UK.

Job Description

Do you love organising, and being able to manage a varied workload with a range of deadlines? Are you highly numerate with an eye for detail, good communication skills, and a love of spreadsheets? Are you happy working independently as part of a small team to support a smooth running finance function, and managing financial systems and processes that work for you and others? Then you could be the Finance Manager we are looking for!

Hatch is undergoing a growth spurt; we have ambitious goals and big projects underway to double our income, our team and the number of founders we support. The Finance function within Hatch is critical to the ongoing success and day to day operation of all our services and activities as we grow.

The Finance Manager will follow the established finance framework of processes and procedures to ensure the finance function runs smoothly and effectively. This new role will be responsible for the day-to-day financial functions, and will be integral to the efficient working of the finance team and providing key financial management information. You will work closely with people from across the Hatch team on regular reforecasting processes , and with others in the finance team to produce monthly/quarterly accounts, undertake variance analysis, implement financial processes and controls, and make sure Hatch meets all statutory and charitable law requirements.

You will be excited by the challenge of providing efficient and effective support as part of a small finance team, taking on the majority of our regular monthly cash monitoring and financial management work.

Responsibilities & tasks

Invoicing and Payments:
- Overseeing the sales and purchase ledger, including approving of weekly payment runs

Cash and Monitoring:
- Updating monthly actuals and maintenance of forecast of cashflow
- Working with fundraising team to update on prospective contracted funds in the cashflow
- Working with programmes team to maintain and report on project budgets in line with internal and funder requirements
- Supporting with the development of budgets for fundraising proposals
- Ensuring full cost recovery and prudent management of Hatch’s financial systems and processes, including constant review of best practice, ensuring all processes are efficient and effective

Bookkeeping:
- Weekly/Monthly bookkeeping process including adding journals into Quickbooks and balance sheet reconciliations.
- Producing monthly cashflow report
- Producing quarterly management accounts

VAT:
- Monthly administration of VATable income and expenditure
- Supporting with annual administration of VAT return
- Supporting on preparation and submission of annual Corporation Tax return

Audit, Annual Report and Accounts:
- Organising documentation as required prior to Audit
- Supporting with the audit and year-end process and responding to the auditors enquiries

Governance:
- Maintaining organisational calendar of key internal and external cycles, filing and other deadlines

Additional Responsibilities:
- Ensuring full compliance with finance policies and procedures across the organisation
- Supporting with the on-going improvement of the financial systems, policies and procedures ensure they remain fit for purpose and to ensure best practice

- Supporting with the finance induction for new joiners
- Responding promptly and accurately to internal and external finance queries
- Undertake other duties consistent with the post and, where necessary, to assist with other areas of work as required

Ideal candidate

Knowledge and Experience:
- AAT qualified and/or part-qualified accountant or equivalent by experience or working towards completing their studies
- Proven professional experience (at least 2 years) in the finance function of a developing charity or small business
- Experience of using online accounting software (Quickbooks/Xero – Desirable)
- Experience and knowledge of VAT processing
- Understanding of the charity sector would be beneficial, alongside knowledge of the associated accounting framework (SORP)
- Experience in producing financial modelling would be advantageous but not essential

Skills:
- Ability to confidently reconcile and analyse large volumes of data within Excel
- Numerical skills, including the preparation, and interpretation of financial information
- Attention to detail and accuracy in all aspects of your work
- Written and verbal communication skills with ability to liaise with different teams effectively
- Time management skills and ability to prioritise effectively.

Behaviours:
- Planning – you are organised, and are always looking a few steps ahead
- Prioritisation – you like to be busy and are great at managing multiple projects and activities at once
- Solutions oriented – you can spot when something could be done better, faster, or more smoothly and wonʼt hesitate to change things to make your job and othersʼ easier
- Flexible and proactive – you are willing to get stuck into any task, however large or small
- Self- motivated – you are comfortable working independently and taking the initiative
- People oriented – you thrive in a team environment, build positive relationships and understand that this is how the work gets done
- High levels of integrity and ability to act confidentially
- Itʼs important that you have an interest in start-ups or not-for-profits. Thatʼs what we do here at Hatch and we want you to share our passion for it!

Skills & qualifications

How to apply

Please email us your CV and a cover letter of no more than 1000 words explaining:

  • What excites you about Hatch as an organisation and about this role in particular?
  • How do you manage a busy workload with multiple tasks and projects to ensure that work is delivered on time and with a high level of accuracy?
  • What would you do in this role that would really make an impact?
  • Where did you first hear about this opportunity?

If you have any questions or need any help with your application, please drop us a line via jobs@hatchenterprise.org (recruiters will be politely turned away).

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